I agree, very good question. I was going to ask the same thing.
With my collection growing faster than I realize I have come to the conclusion that the KISS (Keep it simple stupid) method is needed.
This more relates to the fact that I have my collection listed on a web site but if you look at my collection page I have my chips split into 8 categories currently on 9 pages plus my trader page. As I get more chips from many different places and the $1-$2.50-$5 sets I've started to collect and want to display, I now realize it's too many and I need to trim it down to make it easier to sort and log my collection whether on my site or in my binders.
Right now I find I don't have enough time to catalog new chips into all these categories, determine if chips I have in my "current" category are now obsolete and then having to move them around. I've just made the maintenance of my collection (on my site anyway) too complicated for the amount of time I have available. My new acquisitions pile up waiting for time to take care of them but as they pile up they require more time to deal with and it snowballs like this until that very rare occurrence that I get a free weekend to take care of things

. I have 30-40 chips now I need to deal with but can't get to

.
I am now considering trashing my current layout and re-doing my whole site (more time to try and find). I will probably cut it down to 4 main categories similar to how Rose does it. Vegas/Nevada, Other American, Foreign, Fantasy/Custom. Within each category I will sort by area (state, country etc) and then probably alphabetically.
Oh, BTW... Just to make this more time consuming I've also started to put my collection in the Collectors Assistant software I just started using and learning.

Damn OCD!
***Mini thread jack***
Can you or Rose show that binder you are talking about. A pic and/or P/N would be great. Thanks
Ranman